What is HR software and what does it do?
Human Resources (HR) departments play a vital role in any company. They are responsible for managing employee records, tracking employee absences, and administering payroll and benefits.
With the amount of data that an HR department has to keep track of, it's no wonder that many companies are turning to HR software to help them manage their employee information.
But what is HR software? And what are the benefits of using it? Let's take a closer look.
What is HR Software?
To address the first and most obvious, yet important question. In a nutshell, "HR software is a computer program that helps businesses manage their employee information".
This can include-
- Tracking employee absences
- Administering payroll and benefits
- Managing employee records
HR software often includes a self-service portal where employees can access their own records and update their personal information.
However, If you haven't heard of HR software, you're not alone. A lot of small businesses are clueless about this important tool, which is okay as long as you understand an HR software is an employee engagement or rather a workforce management that can save the business a lot of Time and Money.
In short, Human Resource Software helps businesses automate their human resources processes. This can include everything from tracking employee vacation days to onboarding new hires, making life easier for HR managers.
Let us take a closer look at the types of HR Software.
Different Types of HR software
There are many different types of HR software on the market, but they all have one common goal: "To make your life as a small business owner or HR manager easier".
- The Right Human Resource Software will Automate repetitive tasks, freeing up your time to focus on more important things.
- It will also help you keep track of employee data and compliance with city, state, and federal regulations.
To be precise, when selecting the software for your company you need to remember that the type of HR software you need will depend on the size and needs of your business.
For example, a small business with only a handful of employees might only need basic features like time tracking and leave management.
On the other hand, a larger business with hundreds of employees might need an advanced system that can handle payroll, benefits administration, and performance management.
By now we understand on a course level that, Human resources or HR is a vital department in any company.
HR holds the responsibility for hiring, managing, and retaining employees. Consequently, it's integral that businesses have efficient HR processes and systems in place.
One way to achieve this is by using HR software before we tell you about one of the best HR software in the market.
We will first walk you through the different types of software available in the market on the grounds of management systems.
The Types Of HR Software
There are 3 elaborate Management Systems that are a type of HR software provided for the HR process:
- Recruitment Management Systems
- Employee Performance Management Systems
- Training Management Systems
Recruitment Management Systems
The First type of HR software your business should consider is a recruitment management system (RMS). RMSs Streamline the Recruitment process by automating tasks such as Applicant Tracking, Posting job ads, Screening Candidates, and Scheduling Interviews.
They also typically include an applicant tracking system that makes it easy to keep track of candidates throughout the hiring process.
Not only do RMSs save businesses time and money, but they can also help improve the quality of hires by making it easier to find top talent.
The RM Systems includes softwares that contribute to easing all the tasks mentioned above, we listed two pieces of softwares that work as a standard example of what functions the software performs:
Time tracking software
This helps businesses track an employee's hours worked. It is multifunctional as it is also used as a tracker for Project Deadlines or Budget Restrictions that your Employee needs to take care of.
Leave management software
The name rightly exhibits the role of this software, it enables businesses to manage employee vacation days, sick days, and any other types of leave they might avail in their course of employment.
This type of software is particularly significant for companies with remote employees or employees working from different time zones.
Employee Performance Management Systems
This is another type of HR software your business should definitely consider. EPM systems help businesses manage employee performance through features such as goal setting, feedback tracking, and performance reviews.
They can also help businesses determine top performers and determine areas where employees need improvement.
EPM systems are said to promote the work culture observed within a company and in turn improve employee retention rates.
This management system includes softwares that do everything from managing data of consistent performers to documenting the appraisals and benefits provided to respective employees.
A very apt representative for this software is:
Benefits administration software
This enables businesses to manage employee health insurance, 401k plans, and other benefits like certifications provided for self-improvement.
This type of software is critical for companies that offer health insurance and other benefits to their employees.
If you want to know more about the benefits of an EPM system, read our blog on the same, 5 Benefits of an Employee Management System.
Training Management Systems
The last type of HR software your business should consider is a training management system (TMS). TMSs provide employees with easy access to training materials and courses.
They also typically include features such as progress tracking and certification management.
TMSs can save businesses money by reducing the need for external training providers. They can also improve employee productivity by ensuring that employees have the skills they need to do their jobs effectively.
The TM systems include softwares related to training employees for any skills that they require for the job to help them perform better, which is a definitive model for software under the TM systems:
Performance management software
This HR Software Solution has features that allow businesses to track employee goals, performance reviews, and career development plans.
This type of software is essential for companies that want to retain top talent and foster a culture of growth and development.
The above listed are the 3 major types of Management systems and the softwares you can implement for your company.
Now, the decision you make for choosing software for your company and operations entirely depends on the operational style and HR practices followed in your organization.
Human resources software is an integral part of any company, small or large. This type of software helps manage employee data, including contact information, job roles, salaries, and all employee benefits.
But with so many different options on the market, how do you know which one is right for your business? And once you've selected software, how do you get started using it? Don't worry, we're here to help.
To make the decision-making process easier, the next segment of this blog post will assist you on "How to evaluate the vital details to choose the right software, from the ocean of alternatives available in the market today".
Choose the Right HR Software for your Business
It goes without saying that using online HR software to run the manual tasks and functions performed by the HR teams, streamlines the entire process while simultaneously-
- Improving the quality of employment engagements, both individual and team engagement.
- Fostering a healthy work culture, whilst performing multiple HR functions.
- Lowering training costs, by enhancing the Employee experience.
- Enhancing employee productivity, by using Performance Management Tools.
And, as discussed earlier a business should undoubtedly consider HR tools or software related to human resource management for smooth and prompter functioning.
Thus, to establish an effective HR platform, we have listed a few factors to consider choosing the right HR Software for your business process:
Ease of Use
You'll want to choose a program that is easy for both you and your employees to use. After all, the whole point of HR software is to make your life easier.
There are a lot of great options out there, so take some time to research and compare different programs before making a final decision.
Features
Not all HR systems are created equal—some offer more features than others. Think about what features are most important to you and your business before making a purchase.
For example, if you're looking for a program that can help with compliance issues, make sure to choose one that offers compliance tracking features.
Price
Once you've narrowed down your choices based on ease of use and features, it's time to start thinking about price. Fortunately, there are HR software programs available at every budget level. Choose the one that fits best within your company's budget.
Understand these critical factors and use them to determine which type of software you wish to move forward with.
Choosing software that works best for your organization is a really vital decision to make as your whole HR department depends on it and hence proper evaluation is necessary.
Now, that you have the right software you are probably wondering How to set up and get started with the new HR program.
Don't worry we covered that next.
Read ahead to see How to get started with a new HR Software Program.
How to get Started with a New HR Software Program?
Congratulations on choosing the Right Software for your business. Now that you've chosen the right program for your business, and made progress it's time to Teach and Learn, How to use the software.
Getting to know your way around the software is as important as the selection process, so we are presenting you with tips that will guide you to set up your Software the suitable way, read about it and find out What they are and convey your suggestions to us in the comments below.
Train Your Employees
Let us start with the most substantial asset your business possesses, The Employees. Your employees will be using the HR software on a daily basis, so it's important that they know how to use it correctly.
Plan some time to familiarise them with the basics of the program and make sure they understand how to access their employee information.
Enter Employee Data
The next step is entering all of your employees' information into the system. This can be a time-consuming process, but it's important to make sure all of the data is entered correctly.
Once this task is completed, you'll be able to easily track and manage employee information going forward, that can be used for examinations, etc, or in times of necessity.
Start Using the Features
Finally, once you are set up and running, it's time to begin to start benefiting from all the great features it has to offer.
If you're not sure where to start, start by tracking employee performance or managing payroll and taxes, and to your amusement, you will notice how easy your job gets when you use Human Resources Information System.
These were a few recommendations you should definitely try to incorporate while you are figuring out "How to use the software".
And, since we are advocates of a business, regardless of its size; Using HR software for its functions, so we took the liberty and compiled a list of
Benefits of utilising HR Software to make a more assertive statement in this regard. Read on.
Benefits of an HR software
The Job of the Human resources department includes the allocation of a lot of responsibilities every other day.
Right from discovering talent and employing the right fit for your organization, to tracking employee information, compliance regulations, etc, they have a whole bunch of other things they need to be on top of every moment!
Therefore, using HR software systems will alleviate the hurdles that come with handling a Human Resources Department.
Keep this in mind, and go ahead to understand the Benefits of using HR software solutions for your business, to speed up its integration with your organisational tasks.
Better Communication
One of the most core HR functions pertaining to the department is to act as a liaison between employees and management.
This involves handling a lot of airy conversations while managing the expectations on both sides. HR software assists the HR team by providing a zone for everyone to communicate.
For example, some Human Resources information systems software applications have a built-in messaging system that can be used by employees and managers to ask questions or resolve issues.
Additionally, many HR Management Software applications come with a knowledge base feature that allows employees to uncover solutions to standard questions without having to contact someone in the HR department.
Improved Hiring Processes
For a Hiring Process, Finding the right candidates to fill the available a is vital although it can be a time-consuming procedure.
Nonetheless, as we know the HR software is used to facilitate a connection in this process by allowing you to post job openings on multiple job boards with just a few clicks.
Additionally, most HR software applications come with candidate tracking features that make it easy to keep track of all the applicants for a given position and compare them side-by-side.
This can save you a lot of time when you're trying to narrow down the pool of candidates to the best person for the job.
Onboarding Made Easy
Once you've found the perfect candidate for an open position, it's time to onboard them into your company.
Employee onboarding is the process of helping new employees adjust to their new roles and get up to speed on your company's culture and policies.
Many onboarding tasks, such as creating employee files and sending new-hire paperwork, can be automated with the HR platform.
This frees up your time so that you can focus on more important tasks, like developing relationships with new employees and helping them acclimate to their new roles.
Save Time and Money
HR Software is capable of Automating all the manual HR department's tasks, like Tracking Employee Information and Compliance Regulations.
This can free up a lot of time for HR Professionals, who can then be assigned more Consequential Tasks, such as Recruitment and Training.
In addition, by automating certain tasks, businesses can preserve labour costs for the company.
Increase Productivity
This is one of the Biggest Benefits of using software offers. When you automate certain tasks and free up time for HR Professionals, Businesses can see a general increase in the Overall Productivity of their HR Software space.
For example, automating a Payroll System that will manage payroll of all the employees.
Improve Employee Retention
When employees feel like their employer values them and is investing in their evolution, they are more likely to stick around for the long haul. Which technically means an improvement in employee retention rates.
This software also includes additional features like Employee Scheduling, Benefits Management, Performance Tracking and Training Modules that also help with retention rates.
Foster a Positive Work Environment
A positive work environment is essential for any business that wants to be successful. When employees are happy and engaged, they are more likely to be productive.
Cloud-based HR Software can help build a positive work atmosphere by simplifying communication between managers and employees, further by providing access to training and development opportunities for the future.
Stay Compliant
There are plenty of laws and regulations that companies need to comply with, especially in the case of the HR department.
And by implementing software for the HR compliance process, the companies can sidestep the risk of non-compliance, while being up to date with all the latest regulations with minimal effort.
To summarise, these are some very obvious and consequential advantages of how the software makes the job easier for your HR team.
Now that you know what benefits HR software has to offer to your business process, we are 100% sure that we have strongly persuaded you to start using your HR software right away.
And since we have anticipated all the questions you could possibly have and answered them, we already know you want to know, Which is the software we recommend for functions of your HR Department.
Read ahead to unlock the experience of seamless HR operations with the best human resources software in the market.
Sunbase HR Software
We read about how HR software helps streamline your HR functions like hiring for instance, with Sunbase's Employee Management Software you can experience the seamlessness of the software, It is hands down the best HR software solution.
It also offers a wide range of tools, like:
360-Degree View of Each Employee
One of the most valuable features of Sunbase Human resources management system software is the 360-degree view it provides of each employee.
This feature allows you to see every piece of data related to an employee in one place, including contact information, education and work history, performance reviews, and more using different software like Payroll Software, Recruiting Software, etc that are designed specifically to handle respective tasks.
This makes it easy to track an employee's progress and identify any areas where they may need improvement.
Time-Saving Automation
Another big plus of Sunbase HR software is the time-saving automation it offers.
With Sunbase, you can automate repetitive tasks like onboarding new employees, keeping track of vacation days, and generating performance reports.
This frees up your time so you can focus on more strategic tasks that will help your business grow.
Improved Collaboration Across Departments
Since Sunbase HR solutions are cloud-based, it makes it easy for different departments within your company to access and share employee data.
This improved collaboration can help make your company more productive and efficient overall.
With its Time saving and automation features, Sunbase can help streamline your HR management and take your business to the next level.
Request a demo today to see how Sunbase can benefit your company!
Conclusion
As we read and understood throughout the article, there are various types of HR software's in the market today, each with its own unique set of features and benefits.
We discussed the three types of HR software that your business should definitely consider using, and we also understood how with changing times we need to change. Automation of a manual task is one step toward change.
By investing in HR software, you can facilitate seamless HR processes and avail all the benefits we discussed that it offers your business and your employees alike.
So, Do not wait any further to adapt to a New Age HR system, and to experience the change today, Contact our team here at Sunbase, who would be happy to assist you!
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